Bracknell Business Expo 2027
Thursday 4 February
The Village Hotel, Bracknell
Address:
The Village Hotel, Bagshot Road, Bracknell, Berkshire, RG12 0QJ
Opening Times: 10am - 1pm
Exhibitors can arrive anytime from 8:00am on the morning of the event.
Please do not arrive any earlier as our events team will be busy setting up ahead of your arrival. All stands must be completely set-up before 9:45am before the expo opens to visitors at 10am.
The venue has plenty of parking however you will need to register your vehicle at reception. There is a 4 hour limit for visitors.
The venue will provide the statutory number of fire extinguishers, which will be strategically placed throughout the venue. Fire exits within the venue must be kept clear at all times and no exhibition equipment can be positioned in front of them.
If equipment is positioned in front or near a fire exit, you will be asked by the organisers to move or remove equipment to ensure the venue and event comply with health and safety regulations. Please make sure you familiarise yourself with your nearest fire exit on the day of the expo. There are no fire alarm tests scheduled on the day of the expo, so if you hear the fire alarm, please safely make yourway to the nearest fire exit.
The organisers and the venue operates a strict No Smoking Policy throughout the venue, whichmust be obeyed to at all times.
Smoking is only permitted in certain designated areas outside the venue. We also ask exhibitors to not smoke directly outside the venue or near the visitor entrance.
First aid cover will be available throughout the event. If at any point during the day you require assistance, please contact a member of the events team at the Registration Desk or a member of staff at the venue.
Stands will be set out to reflect the current floorplan. However, the organisers reserves the right to alter the floorplan and exhibition stand layout to reflect any new changes to the venue. Each exhibitor has been allocated a space to their requested size and stand number on thefloorplan.
Exhibitors are permitted to change stands, after booking, however this may be subject to a £25+VAT admin fee, and it will be subject to current availability.
All invoices associated with this event must be paid for in advance of the event. You can pay by BACS transfer or cheque. You will still be liable for the full amount, even if you don't turn up to the event or pay for the event prior to the event taking place (see terms and conditions).
Remember to contact us if you have any problems paying for your invoice – we’re always happy to help.
Exhibitors are encouraged to arrange independent Public and Employees Liability or Exhibitor/Stallholders Insurance for the expo. You can arrange exhibitor or stall holders insurance with our partner Event Insurance Services.
This is optional and will cost anything between £30-£60 depending on your requirements, however B2B Expos/Memo Events Limited accept no responsibility to any damage or injuries that occur on an exhibitor’s exhibition stand or within their exhibition space, especially if injury or damage is caused by an item or exhibit associated with their exhibition stand/space.
For more information on exhibitor/stallholders insurance please contact us today.
We have received a number of concerns regarding attendees, exhibitors and sponsors being continuously targeted by scammers claiming to be or work with us.
The contents of the emails vary, but usually claim they can sell visitor data from our events. Please note that this is not the case.
Please read the small print and any emails claiming to have access to visitor data, attendee lists or delegate lists very carefully and inform us immediately if you receive anything unexpected or from an email address you do not recognise.
All communications from us, our events team and colleagues will only be sent from official domains including 'memoevents.co.uk' or 'b2bexpos.co.uk'. We sometimes use third parties including Eventbrite and ActiveCampaign to send emails, however we still use the official domains for replies.
What to do if you receive a spam email:
Ignore all scam emails inviting you to purchase any event data or attendee lists or exhibitor lists completely and do not communicate with them in any way. Even replying can confirm an active email address and you could be subject to future scams.
We do NOT pass your data to any third party without your permission and consent. Delegate lists and attendee lists are ONLY obtainable from us directly.
Please create an exhibitor pass for every person exhibiting with your company. You will also need to create separate passes for each event you're exhibiting at as well.
Thank you for submitting your name badge. You can create another one below.
Create another badgePlease feel free to use these graphics on your website, emails or social media posts to help promote your attendance.
Email Footer Banner
To download, right click and save image as. It's really that easy!
All exhibitors will receive a 1.5m x 2m floor space (larger stands available on request and are subject to availability) with a 4ft trestle table, chair and either a black or white tablecloth.
.png)
Additional chairs will be available at the venue. If you have booked a stand, remember that you will only have enough space for a maximum of 2 roller banners. Your stand will be approximately 2m wide and standard roller banners are usually 800mm or 850mm. Please check with the organisers before the event if you have any concerns as we may not be able to move you on the day of the event.
Remember shell scheme is not provided.
Note that floor standing leafletholder not included, but you will have space for small items to be positioned at the side of your stand. You can also request to have no furniture so you can bringyour own stand and furniture. Simply contact us in advance.
How many people attend the business expo?
The business expo attracts 150-250 visitors including local businesses, founders, small start-ups, charities and local reps from medium and large businesses in the area. People attend to network, make new connections and get connected.
Can I share my stand with another business?
In most cases this should be fine, but you should check with us in advance. This is to make sure the business you plan to share your stand with isn't then located next to another exhibitor who offers the same services.
What can I bring with me?
You can bring whatever you need or want, as long as it all fits within the space you book. We recommend bringing banners, a screen if you want to play a video or provide live demos. Ask our team if you've got questions or if you're not sure what space to book based on what you'd like to bring to the event.
Can I have access to electrics?
Absolutely, simply add electrics to your order. Electrics is available for £25+VAT. You must pre-order so that we can allocate you a suitable stand.
What size stands do you offer?
For most exhibitors attending, a 1m x 2m stand space is a great starting point. It gives you enough space for a couple of roller banners, table display and a couple of team members. If you're planning a demonstration, product display or want a more premium presence for larger banners, we recommend upgrading to either a 3m or 4m wide space.
What time can we set-up?
You'll be able to set-up on the morning of the event from 8am, please do not arrive any earlier as we need time in the morning to set-up the event for you. All stands must be set-up by 9:45am.
How many staff can I bring?
There's no hard limit on staff per stand, though we recommend at least two people. Extra staff passes are included in your booking, just let us know names in advance for badge printing.
Can I bring my own branded items and display materials?
Absolutely, and we encourage it. Roller banners, tablecloths, product samples, leaflets, promotional gifts, screens and tablet displays are all popular choices. The only restriction is that displays must stay within your allocated stand footprint and must not obstruct visitor gangways, fire exits or the stands next to you.
Do you limit how many companies can exhibit?
Yes we do limit how many companies can exhibit for each industry. We do this so there's a great mixture of exhibitors for attendees to discover. This also gives you the best chance to meet with potential prospects. To avoid being turned away because we've got too many of your competitors booked, we recommend booking early.
What are your payment terms?
Once booked you'll be sent an invoice to be paid to lock in your stand location and booking. Payment terms range between 14-30 days depending on when you book. All invoices must be paid before the event date. We do offer flexible payment terms for invoices over £1,000 and are subject to approval. We accept BACS payments and credit/debit card payments.
What furniture is included?
All stands come with a 4ft trestle table with linen. We do not provide chairs as standard as it's not recommended that you sit down whilst at your stand. If you need a break, there will be plenty of breakout networking areas where you'll be able to sit down.
1. Memo Events Ltd trading as Connect Expos (“Event Organiser”). For the avoidance of doubt, by entering into a contract as an exhibitor or sponsor at the Connect Expos (“Event”) you do so with the Event Organiser.
2. A completed booking form is required for all businesses wishing to exhibit at the Event. By completing a booking form you agree to pay in full the total of your invoice order value unless you cancel as per these terms and conditions (Clause 6).
3. Stand transfer requests less than 2 weeks prior to the Event will be liable for the full amount of charges plus an additional £100 transfer fee and cancellations between 8 weeks and 4 weeks prior to the Event will be subject to a £50 transfer fee. Transfer requests must be made in writing and are deemed to take effect on confirmation from the Event Organiser.
4. All charges will be invoiced upon receipt of a completed booking form issued by the Event Organiser.
5. Payment for sponsorship, exhibition space, advertising or any other services related to the Event must be received on or before the due date shown on the invoice, unless otherwise agreed in writing by the Event Organiser. Any agreed payment plan must be adhered to in full. Failure to make payment by the due date will constitute a breach of these Terms and Conditions and may be treated as a cancellation in accordance with Clause 6. The Event Organiser reserves the right to cancel the booking, resell the stand or sponsorship, and recover any cancellation fees or outstanding sums due. Non-payment, failure to attend the Event, or failure to occupy a booked stand does not release the exhibitor or sponsor from their obligation to pay the amounts due under these Terms and Conditions.
6. Cancellation less than 4 weeks prior to the Event will be liable for the full amount of charges and cancellations between 8 weeks and 4 weeks prior to the Event will be subject to a 50% cancellation fee. Cancellations must be made in writing and cancellation is deemed to take effect on receipt of the cancellation letter or email sent to the Event Organiser. All other cancellations may be subject to a £50+VAT admin fee to cover the administration time associated with your booking.
7. The Event Organiser reserves the right to charge interest on any overdue invoices at a rate of 8% per annum above the Bank of England base rate, together with any reasonable administration, debt recovery and legal costs incurred in recovering outstanding sums.
8. In the event that an exhibitor or sponsor becomes bankrupt, goes into liquidation or in the event that a receiver is appointed, the Event Organiser reserves the right to cancel any stand, exhibition space or sponsorship without being under liability to refund or rebate any charges paid or due herein.
9. The Event Organiser reserves the right at any time to change, update or alter the floorplan if deemed necessary. Compensation will not be given.
10. The Event Organiser accepts no accountability if an exhibitor stand is located next to or near another stand/exhibit that the exhibitor deems as a competitor. It is the exhibitor’s responsibility to review the current exhibitor list on the website to ensure a stand’s suitability in respect of location.
11. The Event Organiser reserves the right at any time to change the type of stand furniture as advertised if deemed necessary. Compensation will not be given.
12. The Event Organiser reserves the right at any time to change the date and/or the venue, or to cancel the Event altogether, if deemed necessary by reason of fire, flood, extreme weather conditions, acts of war or violence, malicious damage, explosion, earthquake, strike, civil disturbances, political unrest, riot, labour dispute, power cuts or any other cause beyond the Event Organiser’s control; or if Memo Events Limited for any other reason deem it necessary or advisable. In such cases, the exhibitor or sponsors waives any and all claims they might have against the Event Organiser for refunds, damages or expenses. In the event that the Event is cancelled, the Event Organiser will make every attempt to postpone or reschedule the Event. If an exhibitor decides to withdraw from the rescheduled Event, due to the changes to the original event venue/date/location, the exhibitor will only be entitled to a 50% refund at the discretion of the Event Organiser.
13. In the event that the Event is cancelled by the Event Organiser for commercial reasons, such as lack of support/interest, then all sums paid by the exhibitor/sponsors for the stand/sponsorship will be refunded in full on completing a refund request form. Refunds can take up to 60 working days to process depending on how many refunds are due. The exhibitor/sponsors agree that under these circumstances that they will have no further claims against the Event Organiser.
14. The Event Organiser reserves the right, at its absolute discretion, to refuse, cancel or terminate any booking, or remove any exhibitor, sponsor, representative or exhibit from the Event where it reasonably believes that the products, services, behaviour or activities are unsuitable, unlawful, offensive, misleading, unsafe or otherwise likely to damage the reputation, operation or integrity of the Event. No compensation or refund shall be payable in such circumstances where the exhibitor or sponsor is in breach of these Terms and Conditions.
15. The Event Organiser, its appointed photographers and videographers may photograph, film or otherwise record the Event. By attending the Event, exhibitors, sponsors, their employees, contractors and representatives consent to the use of such images and recordings by the Event Organiser for marketing, promotional, editorial and commercial purposes in any media without payment or further consent.
16. Exhibitors or sponsors who fail to attend the Event, fail to occupy their booked stand, or otherwise do not participate without cancelling in accordance with Clause 6, will not be entitled to any refund and will remain liable for the full amount of all charges due under their booking.
17. The exhibitor must comply with the risk control measures that form the part of the risk assessment for the venue, under the Health and Safety at Work Regulations 1999.
18. Unless caused by our own negligence, the Event Organiser accepts no liability for damage to, or loss of, any property or articles or things whatsoever, placed or left at the venue or any part thereof, by an exhibitor/sponsor, or by any individual attending the Event.
19. The Event will be open to visitors during the advertised times and exhibitors must ensure that their stand is ready at least 15 minutes prior to the opening of the Event. Stands must be fully staffed and occupied for the visitor opening hours.
20. Exhibitors may place promotional material and merchandise on the stand walls (if available), but are only permitted to use removable adhesive fittings, as detailed in the Exhibitor Handbook provided the Event Organiser.
21. The exhibitor must not alter or tamper with the structure of the stand, including carpet, shell scheme, fascia, electrical fittings or lighting. Failure to conform to this provision will render the exhibitor liable for any damage incurred. The Event Organiser reserves the right to remove any materials or literature considered to be of an obscene or objectionable nature and remove any exhibit it considers to be unsafe. Compensation will not be given.
22. The exhibitor shall make good and indemnify the Event Organiser, for any damage to the venue/shell scheme/furniture or Event equipment by the exhibitor, their agents or employees.
23. At the end of the Event, exhibitors are responsible for removing any property used by them in connection with their participation with the Event. The exhibitor is liable for all storage and handling charges resulting from failure to remove all equipment from the venue.
24. The Event Organiser will use reasonable commercial efforts to promote and market the Event. However, the Event Organiser does not guarantee any minimum level of visitor attendance, footfall, exhibitor engagement, enquiries, leads, sales or return on investment. No refund, compensation or reduction in charges shall be payable on the basis of visitor numbers or commercial outcomes.
25. Exhibitors/sponsors agree to support the Event in respect of promotion to help raise the awareness of the Event, and agree to reasonably use all of the resources provided in the Exhibitor Handbook and Exhibitor Resource Packs to promote their attendance/stand/involvement with the Event.
26. The Event Organiser will not accept delivery of any exhibitor products or equipment unless this has been pre-arranged. Exhibitors wanting to have items delivered to the event, prior to the event, must arrange this with the venue directly. The venue accepts no responsibility for the loss or damage to items shipped or couriered directly to the hosting venue.
27. Exhibitors are encouraged to arrange independent Public and Employees Liability for the Event. You can arrange exhibitor insurance with Event Insurance Online. This is optional, however the Event Organiser accept no responsibility to any damage or injuries that occur on an exhibitor’s exhibition stand or within their exhibition space, especially if injury or damage is caused by an item or exhibit associated with their exhibition stand/space.
28. Canvassing for orders and the distribution or display of printed materials, except by the exhibitor on their own stand, is strictly prohibited. If the exhibitor is in breach of this provision they may be asked to surrender the display/printed materials and the right of removal may be exercised.
29. Exhibitors, sponsors and their representatives must conduct themselves professionally at all times and must not engage in behaviour that is abusive, threatening, discriminatory, intimidating, disruptive or otherwise likely to bring the Event into disrepute. The Event Organiser reserves the right to require any individual to leave the Event without compensation if, in its reasonable opinion, their conduct is unacceptable.
30. The Event Organiser does not guarantee any minimum number of visitors, meetings, enquiries, leads, sales, business opportunities or return on investment arising from participation in the Event.
31. To the fullest extent permitted by law, the total liability of the Event Organiser arising out of or in connection with the Event or these Terms and Conditions shall not exceed the total amount paid by the exhibitor or sponsor under the relevant booking. Nothing in these Terms and Conditions excludes or limits liability for death or personal injury caused by negligence, fraud or any other liability that cannot lawfully be excluded or limited.
32. If an exhibitor would like to raise a complaint regarding the Event Organiser or the Event, they should forward their comments to Connect Expos trading as Memo Events Limited. Contact details for Connect Expos trading as Memo Events Limited can be found on the Contact Us page on the Connect Expos website or you can email info@memoevents.co.uk.
33. The Event Organiser reserves the right to amend these Terms and Conditions from time to time. Any amendments shall apply to bookings made after the revised Terms and Conditions are published. The version of the Terms and Conditions in force at the time a booking is accepted shall apply to that booking unless otherwise agreed in writing by both parties.
34. Personal information supplied by exhibitors and sponsors will be processed by the Event Organiser in accordance with applicable UK data protection legislation and the Event Organiser's Privacy Policy.
35. These terms and conditions must be complied by all exhibitors, including staff and agents, and any dispute or enforcement shall be settled under English Law and referred to the Courts of England & Wales.
